Office Administrator Jobs in Akima Washington, DC

Duties and Responsibilities: 

• Represent the DRL/FO by monitoring and reviewing all incoming and outgoing correspondence/action and determining the proper action to be taken, with consultation only as necessary.
• Forward assignments to appropriate staff members.
• Apply editorial skills and knowledge in proofreading and edit completed work to ensure that the proper clearances and coordination have been obtained and completed assignments meet objectives.
• Applies overall knowledge of the office functions to screen and route material of a special interest or sensitive nature directly to the Office Director when appropriate. - Maintain DRL/FO calendars and schedule meetings, both internally and externally, and speaking engagements 
• Ensure time and attendance on TATEL is accurate for direct reports and other FO staff as needed 
• Serve as the Travel Arranger for the DRL/FO individuals as necessary, including preparing travel authorizations, obtaining visas and making reservations; working with the OES-DRL/EX Travel Team in closing out travel vouchers; and uploading receipts. 
• Assist in data entry for annual performance evaluations of staff via ePerformance software system 
• guiding procurement of office supplies.
• Keep office phone lists, safe combination information, and other internal information up to date and distributed on an as-needed basis. 
• Provide courteous and responsive service to visitors and callers, including by answering the phone and buzzing visitors into the suite, and escorting visitors for the DRL/FO and others as appropriate within the building. 
• Run errands related to State Department business as necessary. Photocopy and fax documents.
• Track travel and office expenses as needed 
• Make repair, cleaning, and physical maintenance requests as necessary.
• Provide escort to char force as appropriate.
• Maintain business contact lists (e.g. by scanning business cards and maintaining database of contacts) for the DRL/FO.
• Assist in developing and maintaining the Bureau SharePoint website. 
• Proofread and properly format papers submitted for FO review.
  
  

Qualifications:

• Education College education is preferred but not required.
• Experience teaching, coaching, and mentoring professionals on fragile states and transition topics.
• Ability to solve problems and encourage consistent, solid performance. 
• Proficiency in qualitative and quantitative research methods.
• English language (written and spoken) communications skills. 
• Ability to manage multiple tasks, coordinate activities in multiple locations, act decisively in daily work, and work well in a multi-cultural team environment. 
• Strong organizational, communication, interpersonal, and computer skills. 
• Ability to work independently to assess priorities and manage daily coordination of details with minimal supervision 
• Exercising independent judgment in performing and executing duties.
• Scheduling meetings and ensuring appropriate calendar accuracy. 
• General word-processing and other office support functions. 
• Active secret clearance