Full Time Office Administrator Jobs in Hajoca Dallas Dallas, TX

As an Office Administrator, you will play a key role in ensuring smooth business operations through accurate record-keeping, invoice management, and support of day-to-day administrative functions.

Key Responsibilities:

• Invoicing & Reporting
• Accurately process and invoice all customer shipments daily
• Notify appropriate team members of any discrepancies in shipment tickets
• Generate daily invoice preview reports for management
• Reconcile invoices via AP approval systems or company credit card statements
• Review and communicate purchase order debit memos and cancellations to the Centralized AP team
• Assist with resolving vendor invoice and purchase order discrepancies
• Reconcile daily cash sale payments, prepare deposits, and submit necessary paperwork to the Support Center
• Scan, process checks, and manage deposit documentation
• Reconcile and report monthly petty cash transactions
• File invoiced pick tickets, manifests, and related documents daily
• Maintain proper documentation for credit card authorizations, tax exemption forms, and customer files
• Respond promptly to inquiries from customers, vendors, Credit Managers, and the Support Center
• Support co-workers with customer service tasks including answering phones, filing, photocopying, and faxing
• Complete required safety and compliance training
• Perform other duties as assigned by management

Basic Qualifications:

• At least 1 year of experience in a customer service, accounts receivable/payable, or administrative support role
• Working knowledge of basic bookkeeping terms and practices

Preferred Skills and Attributes:

• Proficiency in Microsoft Office (Outlook, Excel, Word)
• Strong customer service and interpersonal communication skills
• Exceptional attention to detail and accuracy
• Ability to build positive relationships with customers, vendors, and colleagues
• Strong problem-solving and data analysis abilities
• Excellent time management and multi-tasking skills
• Comfortable with basic math and handling financial transactions
• Willingness to learn and operate internal systems for invoicing and reconciliation
• Fluency in reading, writing, and speaking English