Full Time Executive Assistant Jobs in Egon Zehnder New York, NY

The Executive Assistant provides high-level, proactive administrative and project support to one or more consultants, playing a key role in the successful execution of client engagements. This position combines traditional EA responsibilities with strong project coordination, requiring a sharp, detail-oriented professional who thrives in a dynamic environment. This role is ideal for someone who is highly organized, thrives on managing competing priorities, and takes ownership of their work with a sense of urgency and professionalism. The Executive Assistant serves as a central point of coordination, ensuring smooth communication, seamless logistics, and timely deliverables throughout the life cycle of a project or engagement.

Key Responsibilities:

Administrative Support:

• Manage complex and ever-changing calendars, prioritizing meetings across time zones and stakeholders.
• Schedule a variety of meetings including client, business development, internal, and assignment-related engagements.
• Coordinate detailed domestic and international travel plans and prepare accompanying meeting materials.
• Handle expense processing and reimbursement submissions accurately and on time.
• Draft, edit, and format confidential correspondence, presentations, and reports.
• Provide front-office and reception coverage as needed and support office operations to ensure daily workflow continuity.
• Ensure the internal CRM/database is consistently updated with accurate and timely client, candidate, and engagement information.
• Support ad hoc administrative requests and assist fellow EAs when bandwidth allows.

Search Coordination:

• Act as the primary liaison for clients, candidates, and internal teams on search logistics.
• Maintain seamless communication on behalf of the consultant, managing key updates and actions.
• Proactively manage workflow and timelines to ensure deliverables are completed on schedule.
• Prepare and deliver high-quality client materials and reports, often under tight deadlines.
• Collaborate with consultants and research teams to keep all parties aligned on priorities and deliverables.
• Support accounting tasks such as billing, invoicing, and receivables tracking.
• Foster strong, trusted relationships with senior executives and stakeholders while maintaining strict confidentiality.

Business Development Support:

• Work alongside consultants to manage and execute business development strategies.
• Assist in the creation and finalization of marketing materials, pitch decks, and event collateral.
• Collaborate with internal teams to ensure that presentation content is accurate, branded, and client-ready.

Education & Experience:

• Bachelor’s degree preferred.
• 5+ years of administrative or EA experience, ideally within a professional services or client-facing environment.