Experienced Executive Assistant Jobs in The Carlyle Group New York, NY

 The Executive Assistant (Floater) is a vital member of the administrative team, providing high-level, flexible support to senior leadership across various Funds and Departments. This dynamic role requires a polished executive presence, discretion, and the ability to adapt quickly to different teams and environments. Supporting both New York-based executives and colleagues across multiple office locations, the Floater EA must seamlessly transition between teams, ensuring a high standard of professionalism, confidentiality, and responsiveness in a fast-paced, high-pressure setting.

Key Responsibilities:

• Manage domestic and international travel logistics via AmexGBT and Concur, including flights, visas, accommodations, and ground transportation.
• Prepare comprehensive travel itineraries and ensure seamless execution of travel plans.
• Process expense reports and reimbursements promptly and accurately.
• Document & Presentation Preparation
• Create and format professional-grade presentations for conferences and internal events using Microsoft PowerPoint and Word.
• Assist in the preparation of reports, memos, and other business documents.
• Maintain organized digital and physical filing systems.
• Administrative & Event Support
• Handle a high volume of calls and communications with discretion and professionalism.
• Provide general administrative support, including filing, copying, and correspondence handling.
• Assist in planning and executing executive-level meetings and special events.
• Anticipate team needs and proactively manage administrative priorities.
• Maintain confidentiality and handle sensitive information with utmost care.
• Take on additional duties and special projects as needed.

Qualifications:

• Bachelor’s degree preferred.
• Professional Experience
• 5–7 years of experience in an executive assistant or similar administrative support role.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) is essential.

Key Competencies:

• Strong executive presence with excellent interpersonal and communication skills.
• Highly organized, detail-oriented, and proactive with exceptional follow-through.
• Skilled in managing shifting priorities and urgent deadlines in a high-pressure environment.
• Able to work independently with minimal supervision.
• Demonstrates professionalism, discretion, and a positive, collaborative attitude.
• Willingness to work onsite in the New York office 4–5 days per week.