Experienced Executive Assistant Jobs in Piper Sandler & Co New York, NY

Executive Assistant to support senior leadership in a fast-paced, high-performance environment. The ideal candidate is an excellent communicator with strong time-management skills and a proven ability to manage multiple priorities simultaneously while maintaining confidentiality and professionalism.

Key Responsibilities:

• Manage complex executive calendars, scheduling internal and external meetings, events, and client engagements with precision and priority awareness.
• Coordinate detailed domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Draft, format, and edit a variety of documents including correspondence, presentations, engagement and commitment letters, invoices, reports, and tracking sheets.
• Serve as the primary liaison between the senior executive and internal staff, clients, and external partners—ensuring timely and professional communication.
• Act as a gatekeeper for executive time, evaluating requests and flagging high-priority matters.
• Process and track executive expenses, ensuring timely submission in compliance with company policies (experience with Concur is a plus).
• Maintain and update CRM systems by entering contacts, tracking deals, creating call notes, and managing accurate pipeline and distribution lists.
• Handle confidential and sensitive information with discretion and professionalism.
• Provide additional administrative support and special project assistance as required.

Qualifications & Skills:

• 5+ years of executive administrative experience, preferably in financial services or professional services.
• High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with CRM platforms and expense systems (Concur preferred).
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Discreet, dependable, and proactive with a problem-solving mindset.
• Ability to work both independently and collaboratively in a fast-moving environment.