Full Time Executive Assistant Jobs in Guggenheim Partners New York, NY

Guggenheim Investments is seeking a highly organized and proactive Administrative Assistant to support senior executives within our Investment Department. This role is critical to the smooth operation of executive activities, involving calendar coordination, travel planning, expense reporting, and meeting preparation.

Key Responsibilities:

• Coordinate and manage complex calendars, including scheduling internal and external meetings, calls, and events
• Plan and organize travel arrangements, including detailed itineraries, logistics, briefing materials, and post-trip follow-up
• Prepare and edit documents and materials such as PowerPoint presentations, Word reports, Excel spreadsheets, and internal dashboards
• Act as a liaison between executives and both internal teams and external contacts
• Assist in preparing meeting agendas and supporting documents; may also take meeting notes and track follow-up items
• Create and submit accurate and timely expense reports, including pre-authorization requests and travel reimbursements
• Provide ad hoc administrative support and handle additional projects as needed

Qualifications:

• Bachelor’s degree required
• 1–4 years of experience in an administrative or executive assistant role (C-level exposure is a plus)

Preferred Qualifications:

• Strong interpersonal, communication, and organizational skills
• Exceptional attention to detail with the ability to manage multiple priorities and deadlines
• Discreet and professional when handling confidential information
• Strong proficiency in Microsoft Office Suite, particularly Outlook, PowerPoint, Excel, and Word
• Ability to think critically, take initiative, and suggest improvements to administrative processes