Full Time Administrative Assistant Jobs in Naylor Commercial Interiors Dallas, TX

At Naylor Commercial, we’re looking for a proactive and detail-oriented Administrative Assistant to support our daily operations and help drive company-wide initiatives. If you’re highly organized, thrive in a fast-paced environment, and enjoy being the hub of communication across teams, we’d love to meet you.

What You’ll Do:

• Payroll & Timekeeping: Review and correct employee hours for accurate and timely payroll processing.
• Employee Lifecycle Support: Assist with onboarding and offboarding by preparing documents, scheduling orientations, and ensuring a seamless employee experience.
• Scheduling & Coordination: Organize meetings, site visits, and internal events across departments.
• Event & Logistics Management: Support company events, trainings, and celebrations—handling logistics, communications, and supplies.
• Document Management: Maintain organized records, file documentation, and assist with COIs, W-9s, and client/project setup.
• Office & Supply Management: Track and order office and jobsite supplies; manage vendor accounts and inventory.
• Communication Support: Answer calls and respond to emails, ensuring prompt, clear, and professional communication.
• HR Support: Schedule interviews, send offer letters, collect new hire paperwork, and track training completions such as safety orientations.
• Special Projects: Assist leadership with key administrative initiatives and ensure confidentiality is maintained throughout.

What You Bring:

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams)
• Strong written and verbal communication skills—able to interact confidently with crews, clients, and vendors
• Detail-oriented and organized—able to handle multiple tasks, calendars, and deadlines
• Professionalism and discretion when dealing with sensitive information
• Prior experience in construction administration is a plus, but not required—training will be provided