Office Administrator Jobs in LCA Architects Inc Walnut Creek, CA

We are currently seeking a highly skilled Office Administrator to oversee day-to-day office operations and human resource functions. This is a vital role working directly with the firm’s Principals and employees across both locations.

Key Responsibilities:

• Process in-house payroll through Ajera including timecards, bi-weekly and quarterly tax reporting, and year-end W-2s
• Administer 401(k) funding after each payroll and prepare compliance testing data
• Coordinate HSA contributions monthly
• Manage the recruitment and onboarding process; handle terminations
• Supervise administrative staff
• Coordinate and track employee performance reviews
• Maintain all HR records and handle mediation as needed
• Serve as the primary contact for all insurance policies, including Workers' Compensation, business, auto, and E&O insurance
• Collaborate with insurance brokers to evaluate and renew employee benefits packages (medical, dental, vision)
• Ensure legal compliance with wage and hour laws and stay updated on annual labor law changes
• Work with property managers and landlords regarding office leases
• Review and approve all company expenses
• Coordinate with immigration attorneys for visa sponsorships
  
  

Qualifications:

• Bachelor’s degree required
• Minimum 10 years of experience in office management and HR
• Experience processing payroll using Ajera accounting software
• Strong knowledge of California and federal labor laws
• Excellent organizational and leadership skills
• Ability to multitask and meet deadlines independently
• Previous experience with 401(k) and HSA administration
• Familiarity with H1B visa sponsorship and coordination with immigration attorneys