Administrative Assistant Jobs in SUNY - The State University of New York New York, NY

Purpose For The Position:

The State University of New York (SUNY) System Administration located in Albany, New York is searching for an Administrative Assistant (MC 06) in the Office of the Chancellor

Responsibilities:

• Provide administrative support to the executive leadership team (ELT)
• Serve as the primary contact for on answering phones, forwarding calls and taking messages
• Manage daily calendar, schedule meetings, travel and special projects as they arise
• Coordinate and manage requests for data and other communications from internal and external customers
• Prepare and/or edit routine communications, i.e. justifications for travel, special events and purchasing approvals
• Arrange conferences, conference calls and schedule meetings as needed
• Independently respond to inquiries and route them to the appropriate System Administration staff to ensure that open inquiries are assigned and addressed
• Manage the filing system, including organization and maintenance of correspondence, notes, and other required paperwork
• Manage and maintain contact and correspondence databases
• This includes maintaining, updating, and distributing the campus contact list and various system-wide listservs
• Assist in the preparation and finalization of official documents (i.e. letters, memos, invitations) both electronic and hard copy for the leadership team
• Manage meeting materials, facilitation meetings when needed and attend leadership meetings
• Work effectively with other offices within SUNY System Administration as needed to achieve these and other tasks

Qualifications:

• Two years of satisfactory secretarial experience, preferable in a legal environment; or satisfactory completion of a two-year course in secretarial science from a business school registered with the NYS Education Department, a NYS community college, or a technical institute recognized by the NYS Education Ability to manage multiple complex schedules
• Ability to use independent judgement and maintain confidentiality
• Proficiency with Microsoft Office and aptitude to learn new computer applications
• Excellent organizational skills and ability to manage multiple priorities
• Exceptional verbal and written communication skills
• Ability to adhere to deadlines as required
• Detail oriented and able to work with a team in a fast-paced environment

Benefits:

• Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications
• Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time