Executive Assistant Jobs in American Heart Association, Inc Dallas, TX

Responsibilities:

• Support Voices for Healthy Kids in operationalizing and practicing equity and inclusion.
• Serve as a primary point of contact for VP Executive Director.
• Maintain supervisors’ calendar of appointments and arrange internal department/staff meetings, working group meetings, and/or leadership meetings. Lead and provide on-site support for such meetings, including catering, AV, etc., as needed.
• Prepare agenda and support materials for meetings. Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Draft, proofread, and/or distribute reports, presentations, meeting agendas, meeting notes, etc.
• Manage project timelines and deadline compliance, while effectively communicating project statuses and related information as required goals.
• Manage expense reports.
• Successfully complete multiple duties and projects while managing competing demands and priorities.
• Utilize vendor and/or American Heart Association systems (e.g., E1, COI, Seibel, etc.) efficiently and competently to complete duties/projects.
• Contribute to departmental goals by maintaining ongoing understanding of the department's culture, policies, and procedures.
• Assist in planning Voices for Healthy Kids events, including the grantee Summits, staff meetings, policy-specific fly-ins, and key committees. Lead logistics and provide on-site support for such events.
  
  

Qualifications:

• Five  years of experience in business administration, office procedures, complex executive correspondence, and meeting coordination.
• Excellent skills in written, oral and interpersonal communication, including business writing.
• Advanced skills in one or more Microsoft Office application such as Word, PowerPoint, Excel along with the ability to train others on system usage.
• Ability to work independently, prioritize work assignments, and meet deadlines.
• Ability to work in a team environment and interact with industry, staff, volunteers, and public.
• Ability to conceptualize, reason through problems, make effective decisions, and develop alternative solutions.
• Strong customer service skills with ability to confidently represent the organization with internal and external stakeholders.
  
  

Preferred Experience:

• Bachelor’s degree in business, marketing, communications, or other related field is desired.
• 5 years of experience supporting executives