The Payroll Specialist reports directly to the Payroll Manager and is responsible for verifying all necessary payroll documentation is received, wages are calculated properly and entered in payroll system to accurately process Bi-weekly payroll. Will perform general payroll functions and will also handle payroll issues and inquiries and employment verifications.
Essential Functions:
- Process and transmit Biweekly Payroll and collect necessary documents for proper calculation and recording of payroll entries.
- Process Change of Status Information including but not limited to promotions, rate changes, terminations, suspensions, disability, leave of absence pay adjustments, mileage reimbursements, Bonuses, Child Support/Garnishments and Incentive pay. Ensure transactions are recorded and paid properly.
- Confirm Additional Wages are recorded properly on time sheet and at the correct rate of pay for the job title in which they are working the additional hours. Create tracking system to verify additional hours are being paid at the appropriate rate of pay.
- Generate manual payroll checks and stop payment requests when necessary.
- Enter Third Party Sick pay statements into payroll system each payroll. Reconcile Annual statement from the NJ Division of Temporary Disability and Family Leave Insurance with payroll records to verify all payments have been recorded in payroll system before W-2's are generated.
- Confirm all PTO and Paid Sick Leave requests are approved and posted before payroll is processed.
- Research and address any inquiries regarding payroll questions or issues from staff and supervisors within a reasonable timeline. This includes inquiries received via voicemail, emails and/or in person.
- Handle and respond to all voice messages that are received on the Payroll Department phone line.
- Complete Employment verifications as needed.
- Share in the responsibility along with other Payroll Department members to handle emails sent to the Payroll Group email address.
- Prepare Ad-Hoc reports as assigned
- Assist with any system automation projects assigned by the Executive Team
- Work with Allies payroll vendors when necessary.
- Expand knowledge of agency policies and procedures
- Other Duties as assigned
Secondary Responsibilities :
- Confirm all missing punches are posted before payroll is completed
- Checks fax machine and distributes faxes to appropriate persons
- Process missing punches and training hours, as needed
Knowledge and Skills:
- Strong Interpersonal Skills to handle sensitive, private and confidential situations
- Proficiency in all Microsoft Office, with particular emphasis on Excel and Word
- Ability to work independently and/or as part of a team
- Excellent oral and written skills
- Detail oriented and excellent organizational skills
- Independent good judgement is required to plan, prioritize and organize a diversified workload
- Ability to interact with individuals from all levels of the organization in a professional manner
Education and Work Experience:
- Associates Degree preferred
- 2 years' payroll experience required; experience with Prime point/Paycom HRMS Payroll or other comparable HRIS/ Payroll Systems highly desired
- Experience with Accounting and/or Human Resources a plus
- Valid unrestricted driver's license with good driving record.
Working Conditions:
- Work a 40-hour week flexible schedule as determined by supervisor with occasional extended hours required.
- While performing work duties, employee travels by automobile, utilizing own vehicle, and is exposed to changing weather conditions.
- Occasional listing of up to 15 lbs.
- Minimal hazards, general office working conditions.
Benefits Offered to Full Time Employees:
- Health Insurance
- Vision & Dental Plans
- Prescription Drug Plan
- 401k Retirement Plan with company match
- Paid Time Off, Paid Sick Leave and Paid Bereavement Time Off
- Tuition Assistance
- (8) Observed Holidays
- Life Insurance & Disa
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