Administrative Assistant Job Description

We are looking for candidates with a sense of service, sense of urgency, and the ability and willingness to interact with the team, others in the firm, vendors, and clients in a cordial and productive way. This position will be responsible for Administrative assignments, as outlined below.

Responsibilities:

This position will be responsible for Administrative assignments, as outlined below
Hours: 8 am - 5 pm / Monday - Friday
Primary Receptionist
Primary for Administrative support
Primary for Admin support for Operations Manager for Office
Primary for Office supply procurement
Primary for Mail management
Back-up for other Admins
Back-up support to arrange educational seminars and events
General Administrative Duties Include, But Are Not Limited To
Uploading documents
Filing (both electronic and hardcopies)
Significant mail/postal duties
Route documents for processing and approval
Clean-out files, organize and shred documents, as needed
Assist with day-to-day office needs
Responsible for company vehicles (3), coordination with fleet vendors for maintenance, recalls, inspections, washes, etc
Maintain break areas/coffee bars, conference rooms, printers/supply and storage rooms
Assist other admin team members as needed and back up during PTO, sick, etc
Coordinate, communicate or submit tickets with facilities vendors, coffee, pest, printer, and building/property management

Qualifications:

Must have clean driving record
2 plus years of Administrative background
Proficient experience in Microsoft Outlook, Word, Excel & PowerPoint
Ability to lift up to 25 lbs for mail room duties
Able to work independently and as part of a team
Excellent oral/written communication skills and attention to details
Comfortable/accurate with data input
Demonstrate a drive and initiative with a positive and professional approach
Must be able to multi task and perform duties in a timely manner

Benefits:

We offer excellent benefits including
Medical
Dental
Prescription
Life insurance
Long-term and short-term disability insurance
Paid time off and holiday pay
Traditional and Roth
401(k) plan
Employee Stock Ownership Plan
Health Savings Account
529 College Savings Plan, Flexible Spending
An Employee Assistance Plan and more
Salary is competitive and commensurate with experience

Skills required for Administrative Assistant

Additional Information

Job Type:	Non IT Job
Work Authorization:	Valid Work Visa
Employment:	Full Time
Functional Area:	Administration
Gender:	Any
Qualification:	High School
Industry:	Building / Construction / Civil Engineering
Company Type:	Recruiter
Language:	English