University Administrative Assistant Jobs in University of Texas at Arlington Arlington, TX

Provide professional administrative and high-level services to the center managers and staff, users of core facilities, and other university departments

Responsibilities:

• In collaboration with the Director make appropriate judgments and carry out activities in a manner that supports university and department priorities and provides excellent customer service to all
• Perform advanced and complex administrative functions for the Director and the Department, including ProCard management and processing, purchasing requests and Mav eShop processing, travel requests and reimbursements, human resource processes, assist with asset inventory, CASIM space reporting, and financial and budget reports
• Professionally interface with other departments as needed to accomplish these actions
• Stay informed on changes in university policies and procedures, and pursue additional training as needed
• Coordinate and support the daily operation of core facilities, including user access requests and applications, reservation system upkeep, ordering of lab supplies, usage reporting and invoicing, and scheduling tours and visits from external parties
• Provide administrative support and coordination for the university wide Core Facilities Committee
• Support the research office DSA and assist with coordination of IT resources and technical support
• Help coordinate and support special events including scheduling, communications, and vendors
• Perform other duties as assigned

Qualifications:

• Bachelor’s degree with one to three (1-3) years of experience supporting programs and initiatives in an academic research environment, or an equivalent combination of relevant education and experience
• Knowledge of computer and other standard office equipment
• Proficiency with Microsoft Office applications
• Ability to learn other software programs and systems
• Advanced communication, interpersonal, and customer service skills
• Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major
• Required fields are indicated with an asterisk (*)
• GED
• High School Diploma
• Associate's Degree
• Master's Degree
• PhD or equivalent
• How many years of experience do you have in customer service, data entry and answering telephones?
• None/less than 1 year
• 3 to 4 years
• 5 years or more
• What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?
• No skills/Basic
• Resume or CV
• Cover/Interest Letter

Benefits:

• Salary is commensurate based on qualifications and relevant experience
• Monthly
• We are proud to offer a comprehensive benefits package to all our employees at the University
• To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package
• This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off