Full Time Administrative Assistant Jobs in Diversified Solutions San Jose, CA

Our client, a rapidly growing insurance firm based in San Jose, CA, is seeking a detail-oriented Administrative Assistant to join their dynamic team. This on-site role offers a stable work environment, competitive pay, and opportunities for long-term career growth. The company values collaboration, professional development, and a positive workplace culture.

Responsibilities:

• Managing scheduling, calendars, and meeting coordination for executives and staff
• Handling incoming calls, emails, and correspondence in a professional manner
• Maintaining client records and company databases with accuracy and confidentiality
• Preparing reports, presentations, and documentation as needed
• Assisting with office management tasks including ordering supplies and coordinating facilities support
• Supporting the insurance sales team with administrative needs, including data entry and compliance tracking

Qualifications:

• Previous experience as an administrative assistant or in a similar support role
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Proficiency with Microsoft Office and general computer literacy
• Ability to multitask and adapt in a fast-paced environment
• Professional demeanor and a proactive approach to problem-solving