The administrative assistant/receptionist will be a detail-oriented and organized individual who will be responsible for answering phones in a FAST-PACED environment as well as working as a team member to our Service, Inspections and Projects Departments performing various administrative tasks as required.
Job Duties:
Answer incoming telephone calls on a multi-line phone and route callers accordingly
Greet guests and customers, vendors and suppliers and employees throughout the day
Assist dispatch coordinator with deficiency log and follow up emails to customers
Assist dispatch coordinator and sales team with customer quotes and logs information
Assist engineering team with getting permits and completing forms
Assist with accounting team scanning, copying and mailing
Review and contact customers regarding fire alarm monitoring errors
Log and coordinate conference room schedule
Stamps, sorts, opens and delivers mail
Maintain office equipment and order office supplies
Clean and stock the kitchen and stock the bathroom with supplies
Assist with employee and customer events, including holiday party planning, customer lunch orders and thank you cards
Miscellaneous job duties and projects as assigned
Job Requirements:
Must be professional, friendly, pleasant and have a positive attitude
Must be punctual and reliable
Must have good verbal and written communication skills
Must be able to multi-task
Must be able to work individually and as part of a team environment
Good computer skills – Word, Outlook, Access and Excel
Must be eligible to obtain a PERC card (Permanent Employee Registration Card) in which Affiliated will pay for the process
