Associate Administrative Secretary Job Opening in Baltimore, MD

Performs general secretarial and clerical duties in support of the Office of Student Services. Work involves frequent and responsible contacts with students, parents, the general public, and the school administrative and instructional staff. The essential duties include answering the phone, maintaining established files and preparing a variety of correspondence. Work is performed under general supervision and the Associate Administrative Secretary is expected to exercise initiative and judgment in the timely execution of assignments. Job Duties and Responsibilities These examples are illustrative and not all inclusive: 1. Answers calls, takes messages, and/or provides general information as appropriate. 2. Opens and distributes mail accordingly. 3. Responsible for faxing, scanning, and duplicating materials as needed. 4. Generates correspondence such as letters, forms, and other materials as required; proofreads when necessary. 5. Establishes and maintains databases and files/records. 6. Handles functions related to payroll. 7. Coordinates the satellite centers. 8. Maintains a satellite center office, including scheduling use of center and maintenance of materials. 9. Responsible for various office tasks related to supplies and materials (to include ordering, purchasing, inventory, and distribution). 10. Maintains departmental databases. 11. Assists with issues related to departmental programs and focus areas. 12. Serves as a back-up for the other departmental locations. 13. Participates in job related training regularly or as requested by supervisor. 14. Performs other duties as assigned. Job Qualifications 1. High School Diploma or Equivalency Certificate. 2. Two (2) years of clerical secretarial, and/or administrative office work experience performing work of a progressively responsible nature “OR” any equivalent combination of education and experience deemed sufficient to prepare the applicant to successfully perform the duties of the position. 3. Ability to exercise tact and diplomacy with phone inquiries and visitors. 4. Ability to exercise initiative, courtesy, and good judgment in dealing with peers, administrators, students, parents and the general public. 5. Ability to follow instructions promptly and take initiative when appropriate. 6. Demonstrated ability to effectively work with diverse populations. 7. Demonstrated proficiency with business software (e.g. Microsoft Office Suite-Word, Excel, Outlook and/or PowerP