The Office of Academic Affairs, University Recreation and Fitness (URecFit) has an opportunity for a full time, contractual Administrative Assistant II (Contingent Category II Contractual Employment; 1 year with benefits) in the SMC Campus Center. URecFit is committed to enriching the academic experience as well as encouraging the physical, mindful, cultural, spiritual, emotional, and social development of the UMB community. Under general supervision, the Administrative Assistant II provides complex administrative support to URecFit. Work requires comprehensive knowledge of University Recreation and Fitness, skill in working with issues related to policy, procedures, and confidential matters, and involves considerable participation in the work of the URecFit professional staff. The selected candidate will exercise discretion and judgment with considerable consequence of error.
PRIMARY DUTIES
1. Edits, formats, and revises a variety of documents and materials created by others. Proofreads for grammatical, typographical and basic content errors.
2. Converts rough copy and drafts to final version quality reports, presentations, and documents. Includes incorporating edits from multiple reviewers, adding graphics and effects to presentations, and applying campus style guidelines.
3. Drafts and signs routine correspondence and replies to inquiries which do not require technical program knowledge.
4. Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information as needed. Creates reports as needed.
5. Researches, analyzes, and summarizes information and source materials for reports independently and communicates findings orally and in writing.
6. Receives and reads incoming correspondence and information. Summarizes and prioritizes review of correspondence. Screens out items to be handled personally and forwards remainder with necessary background material.
7. Receives and screens telephone calls and visitors. Independently handles procedural and substantive matters and inquiries which do not require technical knowledge or refers callers to others as appropriate.
8. Makes all necessary arrangements for travel and independently performs required administrative follow-up and recordkeeping.
9. Assists in preparing and administering depart
