Administrative Assistant Jobs in Stanford Health Care San Jose, CA

Provides administrative and clerical support to relieve department managers, directors or staff of administrative details. May coordinate messages, appointments, information to callers, file maintenance, department office supplies and mail. Researches, compiles and proofs word processing assignments. Operates automated office equipment. May be assigned to various functional areas of the organization.

What You Will Do

• Answer, screen and transfer inbound phone calls
• Receive and direct visitors and clients
• General clerical duties including photocopying, fax and mailing
• Maintain electronic and hard copy filing system
• Retrieve documents from filing system
• Handle requests for information and data
• Resolve administrative problems and inquiries
• Prepare written responses to routine enquiries
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
• Prepare agendas for meetings and prepare schedules
• Sort and distribute incoming correspondence
• Maintain office supply inventories
• Coordinate maintenance of office equipment

Required Knowledge, Skills And Abilities

• Knowledge of computer skills and relevant software 
• Knowledge of operation of standard office equipment. 
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping 
• Knowledge of principles and practices of basic office management 
• Ability to communicate both in writing and verbally 
• Ability to plan and organize 
• Ability to prioritize tasks 
• Ability to assess and solve problems 
• Skill in information gathering and information monitoring 
• Attention to detail and accuracy skills 
• Ability to be flexible and adapt to an ever-changing environment 
• Ability to demonstrate customer service.