Administrative Assistant Jobs in Clark Hill Law San Diego, CA

The ideal candidate will be proficient with Microsoft Office including Outlook, Word and Excel, including the use of styles and the creation and formatting of complex documents. This position reports to the Office Manager, as well as their assigned attorneys, and is responsible for providing the requisite legal secretarial and administrative support (clerical) needs of their assigned attorneys. This is a hybrid position with an in-office requirement of 3 days/week.

Responsibilities:

• Prepare/assist in preparation of pleadings and discovery.
• Assist in law and motion practice, including preparation of notices and declarations.
• Format, edit, and proofread legal documents with attention to detail.
• Coordinate multi party depositions and mediations; coordinate and schedule lay and expert depositions; prepare and serve subpoenas; arrange for court reporters/videographers.
• Maintain calendar for all assigned attorneys.
• Preparation and submission of new client and/or new matter forms.
• File and serve pleadings/discovery in state and federal actions.
• Plan and make travel arrangements for assigned attorneys.
• Prepare and submit expense reports and check requests.
• Prepare correspondence.
• Communicate with clients as needed.
• Assist in sending vendor and expert invoices to clients.
  
  

Qualification:

• BA/BS degree preferred.
• Minimum of four years of experience as a Legal Secretary or Administrative Assistant in a law firm or corporate law department.
• Familiarity with and strong working knowledge of legal terminology and legal processes.
• Knowledge of both state and Federal court rules, e-filing, and court procedures.
• Advanced skills in MS Word, Outlook, Excel, Adobe, legal billing and document management programs (iManage).
• Must be familiar with calculating court deadlines; experience with legal calendaring programs preferred.
• Superior communication and engagement skills, including the ability to interact credibly and diplomatically with individuals at all levels of the Firm including clients.
• Ability to be flexible to respond quickly and positively to shifting demands and be able to communicate workload challenges to attorneys and/or administrative manager.
• Experience supporting multiple attorneys simultaneously.
• Ability to organize and prioritize numerous tasks and complete them under strict time constraints and be able to communicate workload challenges to attorneys and/or administrative manager.
• Must be self-motivated with the ability to work independently and as a team member.
• Should be a dependable, trustworthy team player that thrives in a fast-paced litigation environment.
• Ability to act as back-up to other team members to support additional attorneys when necessary.