Administrative Assistant Jobs in Medxcel Austin, TX

Job Description:

The Administrative Assistant II performs a variety of administrative duties to support the assigned department and delivers a high level of administrative services to assigned executive. Support includes, but is not limited to, managing all aspects of executive calendar including scheduling meetings and resolving conflicts, managing verbal and written communications on behalf of executives, travel and conference arrangements, meeting minutes, detailed PowerPoint presentations, Excel spreadsheets and departmental reports as assigned. This role organizes and develops information and materials necessary for meetings, completes special projects, presentations, and event planning.

Responsibilities:

• Manage calendars, emails, travel arrangements, expenses
• Perform additional support tasks: coordinate meetings, prepare documents, take notes/ meeting minutes, send meeting reminders/responses, create and maintain filesor file systems
• Communicate with “C” level executives, customers and vendors
• Organize and develop information and materials necessary for special projects, presentations, and reports
• Reviews, proofreads, and edits documents prepared for the administrator’s or executive’s signature and as otherwise requested
• Responsible for organizational functions and general meeting support: including arranging, follow up calls, maintaining office space schedules, securing food and supplies, copying + faxing
• Responsible for ordering and managing supplies/tools and maintenance of storage areas
• Provide support for staff travel arrangements and expense tracking, program and stipend supplies, etc.
• Identifies and implements systems to streamline and gain efficiencies in work processes
• Organizes and coordinates projects, conferences and other events
• Participates in multidisciplinary meetings, committees, and projects addressing issues related to educational initiatives, conflict resolution, cost containment issues, implementation of new services/systems, and performance measures
• Responsible for meeting minutes & follow-up on action items
• Works on special projects as needed

Qualifications:

• High school diploma or equivalent required
• Associates degree in Business, Management or related field preferred