Experienced Administrative Assistant Jobs in LND Technical Services Houston, TX

 Key Responsibilities:

• Answer phones, manage mail, scan/organize files, and maintain internal documentation
• Coordinate office supply inventory, PPE ordering, travel logistics, and shipping
• Serve as a point-of-contact for internal communication and administrative needs
• Assist with preparing documents, reports, and client proposals
• Support document formatting, project folders, and digital file organization
• Maintain licenses and certifications
• Track insurance documentation and request COIs
• Maintain vehicle registration and licensing records
• Track timekeeping records and assist in collecting subcontractor compliance documents
• Assist with onboarding and offboarding processes
• Track employee training, credentials, and HR documentation
• Support employee engagement, recognition, and file maintenance
• Handle sensitive information with discretion and integrity
  
  

Additional Duties:

• Coordinate scheduling, supplies, and reporting for field teams
• Help organize internal events (e.g., birthdays, holidays)
• Serve as a backup for other administrative roles as needed
• Perform additional duties as assigned by management
  
  

Qualifications:

• High school diploma or GED required; Associate’s degree preferred
• 2–5 years of administrative, accounting, or HR support experience
• Proficiency in Microsoft Office (Excel, Word, Outlook); QuickBooks a plus
• Experience with timekeeping, cost control, or energy/construction industries is a plus
• Excellent organization, time management, and written communication skills
• Ability to multitask in a fast-paced environment and maintain confidentiality
• Valid driver’s license and reliable transportation
• Work Environment & Physical Requirements:
• Must be able to sit for extended periods and lift up to 15 lbs
• Local travel and errands required as part of operational support