An established, award-winning architectural firm based in Walnut Creek and Oakland, California is seeking a highly skilled Office Administrator. This is a key position working with the Principals and all LCA employees.
Key Responsibilities:
Manage all office administration and HR functions, including recruiting, onboarding, and terminations
Oversee administrative staff and daily office operations
Process payroll from timecards to bi-weekly payroll, quarterly tax reporting, and year-end W2s using Ajera software
Manage 401(k) funding and compliance testing, as well as monthly HSA funding
Serve as primary contact with insurance brokers for medical, dental, vision, auto, business, E&O, and workers’ compensation insurance, including audits and renewals
Organize and schedule staff performance reviews
Manage lease renewals and coordinate with property managers at both office locations
Collaborate with immigration attorneys on H1B visa sponsorships
Ensure adherence to labor laws and stay current with legal updates
Approve company expenses and handle HR mediation duties
Qualifications:
Minimum 10 years of experience in office management and human resources functions
Bachelor’s degree required
Proficiency in Ajera accounting software for in-house payroll processing
Strong knowledge of labor laws, payroll tax reporting, and compliance requirements
