Full Time Executive Assistant Jobs in Airlink, Inc Washington, DC

Primary Responsibilities:

• Support the CEO’s communication & outreach.  Attend meetings and prepare notes/minutes; screen, prioritize, and draft e-mail correspondence as requested; identify and implement procedures to improve internal communication; identify and schedule priority stakeholder meetings, events, and speaking opportunities.
• Manage the CEO’s schedule. Compile meeting requests for the CEO’s review and decision-making; follow up on requests in a professional and timely manner; ensure the CEO’s schedule balances and prioritizes the needs of direct reports, other team members, the board of directors, and external partners.
• Coordinate the CEO’s travel. Maintain calendar and conduct pre-travel needs assessments; book travel and accommodations; manage conference registrations and ancillary events/meetings; prepare travel briefs in coordination with other departments; troubleshoot problems to facilitate smooth trips; reconcile expenses and complete post-travel review/follow-up.

Required Qualifications:

• 5+ years of previous experience supporting and communicating with C-Suite executives.
• Bachelor’s degree or relevant work experience + High School diploma.
• Extremely proficient with Google Suite and/or Microsoft Office Suite.
• Experience working with Salesforce or comparable CRM systems and with Monday.com or comparable project management systems.
• Ability to work remotely with minimal direct supervision.
• Outstanding organizational and multi-tasking skills.
• Experience managing diverse stakeholders with sensitivity, discretion, and tact.
• Ability to thrive in a fast-paced and ever-changing environment.
• Unrestricted authorization to work in the United States.
  
  

Preferred Skills and Personal Characteristics:

• Positive and energetic individuals eager to problem-solve and tackle new projects.
• High tolerance of ambiguity and appetite to address challenges in a candid, constructive manner.
• Ultimate team player capable of cultivating productive relationships across teams and with a myriad of personalities.
• Passion for Airlink’s mission and commitment to aiding those in need.