Administrative Assistant Jobs in Analytical Mechanics Associates, Inc. Mountain View, CA

Purpose For The Position:

Analytical Mechanics Associates (AMA), Inc., is seeking an Administrative Assistant to provide part-time, onsite support to Mountain View Operations, with some duties supporting the Entry Systems Technology Research and Development (ESTRAD) Contract at NASA Ames Research Center in Mountain View, CA. The salary range for this position is $30-40 per hour and is commensurate with education and experience.

Responsibilities:

• Generate contract report documents
• Oversee consultant invoice approvals
• Provide Document Control Support
• Updating Contract Org Chart
• Travel Management
• Work with the Business Operations Manager to generate monthly financial reports
• Review and track Mountain View site expenses

Qualifications:

• ESTRAD Program Management Office Support
• Employee identity management
• Assist employees with expense authorization questions
• Ensure compliance with government reimbursement requirements
• Assist with expense reimbursement entry
• Strong knowledge of information technology as normally acquired through a bachelor's degree or on the job experience
• Excellent interpersonal and communication skills, with the ability to communicate and work with a diverse group of personnel via telephone, e-mail, and in person
• Ability to work well within a team-oriented environment and contribute to effective team relationships
• Strong written and communication skills are required
• Capable of making sound decisions and executing timely follow-up
• Ability to manage multiple tasks
• Very strong interpersonal skills
• Excels in creative thinking and problem solving
• Detail oriented and exceptionally attentive to accuracy
• Intermediate proficiency with Microsoft Suite (Word, Excel, Outlook and PowerPoint)
• US citizenship or permanent US residency is required for this position

Benefits:

• The salary range for this position is $30-40 per hour and is commensurate with education and experience