Administrative Secretary Jobs in University of New Haven West Haven, CT

Purpose For The Position:

Under general supervision, provides administrative support requiring initiative and sound judgement. Duties will include: 1) maintaining department accounts, compiling information and analyzing data, and preparing reports; 2) coordinating activities of a department project or program; 3) coordinating department computing and software resources, including web activities; 4) preparing and processing correspondence, agendas, general papers, manuscripts, and/or publication materials; 5) preparing purchasing and timekeeping information.

Responsibilities:

• Establishes and maintains filing systems, ensuring accuracy and completeness
• Maintains records and logs of activities
• Keyboards internal correspondence (letters & memoranda), tables, charts, reports and other material
• Composes correspondence and written material
• Formats, keyboards, edits and proofreads external correspondence, manuscripts, grants, reports, contracts and other material
• Assembles attachments and corresponding material
• Reviews outgoing material for completeness, attachments, dates and signatures
• Exhibits polite and professional communication
• Answers and screens telephone calls
• Takes messages, responds to requests for information and provides assistance
• Greets visitors and refers to appropriate individual
• Searches records and files for readily identified information
• Uses a computer terminal to input and retrieve data
• Merges and manipulates data to generate complex reports
• Gathers, compiles and records statistical data and information
• Creates reports and summarizes findings
• Posts and codes information on standard forms
• Opens, sorts and distributes mail referring to appropriate individuals
• Provides routine information related to operations

Qualifications:

• Knowledge of office practices and procedures
• Knowledge of computing hardware and software resources, including web activity
• Interpersonal/human relations skills
• Verbal and written communication skills
• Program coordination skills
• Organizational/planning skills
• Accounting and bookkeeping skills
• Ability to compose and edit correspondence
• Ability to prepare reports and publications
• Ability to manage multiple tasks simultaneously
• Ability to type and operate personal computer, various software programs, and modern office equipment
• Ability to maintain confidentiality and an ethical attitude