Office Manager Specialist Jobs in Indo American Center Chicago, IL

Indo-American Center is seeking an enthusiastic and detail-oriented Office Manager to join our team and play a pivotal role in maintaining smooth daily operations

Responsibilities:

• Administrative Support: Manage the daily administrative tasks including answering phone calls, responding to emails, scheduling appointments, and maintaining a tidy and organized office environment
• Data Entry and Record Keeping: Accurately enter, update, and maintain various types of data into company systems and databases
• Ensure data integrity and organize records for easy retrieval
• Multitasking: Juggle multiple tasks efficiently while maintaining attention to detail and a high level of accuracy
• Prioritize assignments and manage time effectively to meet deadlines
• Inventory Management: Keep track of office supplies, equipment, and inventory levels
• Order and restock supplies as needed to ensure a seamless workflow
• Spreadsheet Management: Create, update, and manage spreadsheets for various purposes such as tracking expenses, project milestones, and other relevant data
• Summarize and present data using charts and graphs for reporting purposes
• Reporting: Generate and compile regular reports as required, showcasing key metrics, trends, and insights
• Present data-driven information to relevant stakeholders for decision-making
• Coordination and Communication: Collaborate with different teams and departments to ensure seamless communication and coordination
• Assist in arranging meetings, events, and workshops as required
• Vendor Management: Cultivate and maintain strong relationships with key vendors
• Serve as the primary point of contact for vendors, addressing inquiries, resolving issues, and fostering collaborative partnerships

Qualifications:

• The ideal candidate will have excellent customer service skills, a strong command of Google Suite, experience in data entry, and a knack for multitasking in a fast-paced environment
• At least 2 years of proven experience as an Office Manager or in a similar administrative role, preferably in a fast-paced environment
• Possess exceptional interpersonal skills with a strong customer-centric approach
• Able to communicate effectively with a diverse range of individuals
• Proficient in Google Suite (Gmail, Google Docs, Sheets, Slides, Calendar, etc.) and MS Office Suite
• Comfortable learning and adapting to new software and tools
• Demonstrated accuracy and speed in data entry, with an understanding of maintaining data integrity
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously
• Keen attention to detail and an analytical mindset when managing data, spreadsheets, and reports
• Resourceful problem solver with the ability to think on your feet and find solutions independently
• Collaborative attitude with the ability to work effectively as part of a team
• Positive and inclusive work environment
• Demonstrated commitment to support vulnerable and marginalized immigrant communities
• Personal qualities of integrity, credibility, and a commitment to IAC’s mission
• Multi-lingual requirement: Must be able to speak English and Hindi/Urdu
• Chicago, IL 60659: Relocate before starting work (Required)

Benefits:

• IAC offers competitive benefits including health, dental, and life insurance, 401K, flexible schedule, and generous PTO
• Pay: $40,000.00 - $50,000.00 per year
• 401(k)
• Paid time off
• Vision insurance