Multitasking Administrative Assistant Jobs in The Staff Pad Jacksonville, FL

The Staff Pad is seeking an Administrative Assistant for a premier Public Insurance Adjuster company in Northeast Florida. Our client is locally owned and operated, representing Floridians with property damage insurance claims for their most valued assets: their homes and businesses. Join a team that truly makes a difference

Responsibilities:

• Managing the daily office operations and performing general office administrative, clerical, and operational
• Executive assistant to the owner
• Assisting & supporting the Adjusters, Sales Team with daily activities to include clerical, administrative and
• Operational tasks, scheduling, communications, research, follow-up, etc
• Facilitate internal communication,
• Acting as the go-between for different departments
• Assist in the initial review and documentation of new insurance claims
• Coordinate with public adjusters, claimants, contractors, etc., to gather necessary documentation and evidence
• Create Client contract documents, send for e-signatures, set up client/claim profile in Claim Wizard and
• Organize and maintain both digital and physical files related to claims and corporate activities in ClaimWizard
• Ensure data accuracy and compliance with industry regulations and maintain records of public adjuster licensing
• Receive and organize, scan, upload documents and photos for claim files
• Research, gather, organize, and create reports

Qualifications:

• Business Acumen - Knowledge, insight, and understanding of general business concepts, tools, and processes
• That are needed for making sound decisions in the context of the company's business
• Organized, detailed, process oriented, solution-based critical thinking skills
• Ability to conduct research for special projects, respond timely inquiries, and present written/ oral briefings
• Ability to work with details and time-sensitive issues
• Good decision-making skills and response to high-pressure situations
• Willing and able to learn new processes and workflows
• Able to effectively work independently and in team environment
• Above average Multitasking capabilities: Managing Multiple Priorities - Ability to manage multiple concurrent
• Objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation
• Firm grasp of basic mathematical skills
• Ability to accurately type 40 words per minute