Full Time Office Administrator Jobs in LHH Recruitment Solutions San Diego, TX

Are you highly organized, detail-driven, and ready to support a fast-moving team? We are seeking a reliable Office Administrator who will play a key role in keeping our operations, accounting, and marketing functions running smoothly. This role is ideal for someone who enjoys a mix of administrative, accounting, and event coordination work. Please apply if you are local in San Diego - This is an on-site position.

Key Responsibilities:

• Organize and maintain office files, documents, and records
• Order and track office supplies
• Keep the office clean, organized, and functional
• Schedule and coordinate travel arrangements and staff itineraries
• Manage company calendars and track event approvals and payments
• Answer phones, emails, and handle incoming/outgoing mail
• Assist employees with general office-related questions
• Project Assistant Support
• Follow up with the project team on timesheets and cost tracking to support accurate reporting and billing
• Coordinate with project vendors to ensure timely document exchange, invoicing, and deliverables
• Assist with project-related Accounts Receivable activities, including invoice tracking, customer follow-ups, and payment status coordination
• Maintain digital files and folders related to active projects and support internal project reporting and communication
• Marketing & Events Support
• Maintain cost spreadsheets for marketing events and associations
• Coordinate approvals and purchases for events
• Order staff lunches and coordinate lunch & learns
• Collaborate with the team on social media and outreach (content provided)

Required Skills & Qualifications:

• Proficient in Microsoft Outlook and Excel (average to advanced level)
• Typing speed: minimum 40 WPM, including 10-key proficiency
• Excellent phone etiquette and professional grammar for emails and follow-ups
• Highly organized and detail-oriented
• Strong team player with a proactive attitude
• Must be a non-smoker
• The ability to pass an on-site accounting test may be required.

Benefits:

• Competitive Compensation
• Comprehensive healthcare plan- 100% paid by employer, and medical, dental, and optical coverage.
• Personal development, career progression, and performance management frameworks.
• 100% 401(k) matching — invest in your future with confidence
• A collaborative, supportive team environment