Office Assistant Jobs in New York, NY by Top Level Recruiter

Job Title: Office Assistant
Location: colonia , NJ [near Edison]
Department: Administrative Support
Reports To: Office Manager / Operations Manager

Job Summary:

Fuelway is seeking a detail-oriented and proactive Office Assistant to provide administrative support and ensure the smooth operation of the office. The ideal candidate will be a highly organized individual with strong communication skills and the ability to handle a variety of tasks in a fast-paced environment. This position is an integral part of the Fuelway team, providing essential support to office operations and contributing to the company's continued success.

Key Responsibilities:

• Answer and direct phone calls, emails, and inquiries to the appropriate departments.

• Maintain office filing system, both digital and physical, ensuring documents are accurately stored and easily accessible.

• Handle routine office tasks such as ordering supplies, scheduling meetings, and coordinating office activities.

• Assist with the preparation of reports, presentations, and other administrative documents.

• Coordinate and schedule appointments, meetings, and conference calls for team members.

• Support the Office Manager with day-to-day administrative tasks, including managing calendars and assisting with office operations.

• Handle incoming and outgoing mail and deliveries.

• Perform data entry and maintain accurate records in company databases.

• Ensure that office equipment is functional, and coordinate maintenance and repairs as needed.

• Help prepare materials for company events, meetings, and presentations.

• Assist with bookkeeping tasks, such as tracking expenses and submitting invoices for processing.

• Maintain a clean and organized office environment.

• Support the Human Resources department with administrative tasks, including onboarding new employees and managing employee records.

Qualifications:

• High school diploma or equivalent; associate's degree or some college education is a plus.

• Previous experience in an office assistant, administrative, or customer service role is preferred.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational skills and the ability to manage multiple tasks simultaneously.

• Excellent written and verbal communication skills.

• Strong attention to detail and accuracy.

• Ability to work independently and as part of a team.

• Basic knowledge of office equipment (e.g., copiers, fax machines, etc.).

• Strong problem-solving skills and a proactive approach to work.

• Familiarity with fuel industry operations or logistics is a plus but not required.

Work Environment:

• Office setting with regular office hours.

• Occasional evening or weekend work may be required based on company