Bookkeeper Job Description

The Bookkeeper plays a vital role in supporting the Ali Forney Center’s finance team, ensuring accurate financial reporting and compliance. This position is responsible for managing day-to-day financial transactions, maintaining records, and supporting budgeting and audit functions. The role involves coordination with the agency’s outsourced finance team and multiple internal departments.

Key Responsibilities:

Accounts Payable & Receivable
Process vendor payments, staff reimbursements, and check requests using a digital bill pay system (e.g., Bill.com)
Reconcile AP and AR accounts and maintain accurate vendor and transaction records
Handle vendor onboarding, including W-9s and contract documentation
Cash Flow Management
Monitor daily cash balances and assist in preparing weekly/monthly projections
MetroCard Program Oversight
Distribute, track, and reconcile MetroCards for staff and program participants
Ensure compliance documentation is maintained
Expense Tracking & Coding
Process departmental receipts and expense reports
Accurately code expenses and input into accounting software (Sage Intacct)
Maintain well-organized digital and physical records
Track agency credit card usage and reconcile monthly statements
Verify and code related expenses
Budget Monitoring & Departmental Support
Attend department budget meetings and provide tracking support
Assist in monitoring departmental spending and reporting variances
Audit Preparation & Compliance
Organize and maintain records for audit readiness
Support audit processes with documentation and communication

Required Skills:

Excellent organizational, analytical, and time management skills
Strong communication and interpersonal abilities
Ability to manage multiple tasks in a fast-paced, mission-driven environment
Proficiency in Microsoft Outlook, Excel, and Word

Preferred Experience:

Familiarity with Sage Intacct and Bill.com
Experience in nonprofit accounting and fund tracking
Commitment to AFC’s mission of supporting LGBTQ+ homeless youth

Skills required for Bookkeeper

Benefits offered

401(k) plan
Dental Insurance
Health Insurance
Paid Time Off (PTO)
Performance bonus
Vision insurance

Additional Information

Job Type:	Non IT Job
Work Authorization:	Valid Work Visa
Employment:	Full Time
Functional Area:	Accounting
Company Address:	307 W 38th St, New York, NY 10018, United States
Job Location:	New York, NY
Gender:	Any
Qualification:	Graduate
Industry:	Non-Profit/Volunteering
Company Type:	Recruiter
Language:	English

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FAQ

1. How much does a bookkeeper earn in New York?
In the recent survey, the average Bookkeeper salary in New York, NY is $52,355 per year.
2. How to become a certified bookkeeper in New York?
One has to clear the exam conducted by the National Association of Certified Public Bookkeepers (NACPB) to become a certified bookkeeper.
3. How to get the license for bookkeeping?
- Clear the four-part exam
- Verifying bookkeeping education and experience,
- Agreeing to abide by a professional code of conduct, and
- Maintaining 24 hours of continuing professional education (CPE) each year.
source:https://certifiedpublicbookkeeper.org/license/certified-public-bookkeeper/overview.cfm
4. Can one become a bookkeeper with diploma?
Yes, all you need is to complete the certification from NACPB
5. What is the scope for bookkeeping in New York?
New York has more opportunities for bookkeepers than other cities in the USA.