The Business Manager is an administrative position at The Partnership Center, Ltd. The position is designed to manage all of PCL’s business functions. The staff will also provide direct for support initiatives of PCL and PCL Owners.
Key Responsibilities:
This position will oversee and manage the relationships that PCL has with all business associates. They will assign work as needed to the associates and/or complete the work themselves as needs arise.
Administration:
- Human Resources
- Manage new staff orientation and onboard training.
- Manage PCL’s time tracking system, Sesame. Management includes keeping the Access Database system up to date, functional and appropriate; as well as managing staff recordkeeping.
- Oversee PCL’s relationship with Strategic Benefits and work with them to at least annually review and update all benefit plans.
- Provide information to PCL’s bookkeeper on benefit changes, HR tax changes, etc.
- Maintain updated personnel files on all staff.
Payroll:
- Maintain records needed for weekly payroll including plus benefit employee records, benefit payroll deductions/updates, and staff PTO.
- Provide Payroll information to the bookkeeper no less than 3 days prior to payroll.
- Bookkeeping/Financial
- Maintain cloud files and systems to provide processing information to bookkeeping of all invoices/records required for payment.
- Maintain and file all receipts including travel vouchers and miscellaneous receipts
- Provide an itemization of major accounts (Chase credit card and cell phone) to bookkeeping for accounting.
Billing/Financial:
- Serve as the primary contact person for all billing.
- Manage and maintain all detailed billing systems for HUD, VESTA, Thyme, etc.
- Supervise and/or directly do all monthly, quarterly, and annual billing.
- Maintain all HUD required financial information.
- Record and deposit all accounts receivable
Manage all HUD financial/administrative requirements:
- Maintain all records and grant funds and budgets.
- Monthly monitoring of all HUD records
- Overseeing compliance with Federal/State/local requirements, including financial and performance reporting - monthly, quarterly, and grant close-out - billing and activity reporting process, travel recaps and documentation.
- Maintain grant records including - approved staff rates, time tracker records, financial reports, activity reports, grant draw requests, as well as any additional documentation that is required.
- Maintain required information in HUD systems, i.e. HUD exchange and DRGR.
- Purchasing/Office Management
- Maintain all office and building supplies.
- Maintain all petty cash and records
- Maintain and quarterly update the common electronic file system.
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