Administrative Assistant Jobs in Luxe Collective Group New York, NY

The Accounting Administrative Assistant will be responsible for assisting the Director of Finance with Accounts Payable functions, bill tracking, data entry into Quickbooks, vendor outreach as well as reporting needs within the accounting & media departments. This role will also assist in data entry & general office functions as needed.

Accounting - Accounts Payable Duties:

• Prepare & process monthly vendor bills
• Track/enter bill amounts into QuickBooks
• Confirm all vendor partner billing is accurate by matching client invoices to partner bills
• Resolve any discrepancies in vendor partner billing when needed
• Reconciliation of monthly vendor statements
• Process all monthly operational & employee bills through QuickBooks

Reporting & Reconciliation:

• Create and Update billing reconciliation reporting monthly by client
• Liaise with Media departments monthly to ensure billing accuracy
• Match & confirm accuracy of server documents used for billing
• Update Audit reporting quarterly with CFO
• Assist in monthly account reconciliations:

Office Duties:

• Ordering of all office supplies, pantry supplies and hygiene supplies when needed
• Assist with staff IT support & coordination as needed
• Assist with ordering lunches & catering when needed

Pay: $45,000.00 - $55,000.00 per year