With supervision, provides secretarial services to the Director, supervisors and other department staff.
ACCOUNTABILITIES:
Essential Functions:
Performs standard office secretarial and reception duties.
Maintains the keying system, distribution & recovery, and records for the entire school.
Reviews, checks, and prepares requests for payment of fuel, utilities, service contracts, trash collection, and purchasing invoices. Maintains petty cash system for department.
Maintains vehicle inventory, and fuel & utilities consumption records.
Monitors and maintains department budget records.
Conducts/performs vehicle fleet scheduling, distribution and monitoring.
Contacts suppliers and service providers as needed.
Receives and delegates emergency communications and work orders.
Marginal Functions:
1. Performs additional duties as assigned.
CONDITIONS:
Equipment Used: Computer, keyboard, multiline telephone, copy machine, printer, typewriter, Dictaphone, and fax machine.
Performance Standard: Must produce error free documents with no more than two attempts, file documents with 100% accuracy, and interact with callers and visitors courteously and efficiently 100% of the time.
Work Environment: Standard Office conditions with overhead fluorescent lighting, 70-80 degree air temperature, available window ventilation.
Work Schedule: 37.5 daytime hours M-F. 1 hour daily unpaid lunch; flextime scheduling is possible. Overtime required on an infrequent basis. This position follows a twelve-month work schedule.
Experience and Skills:
QUALIFICATIONS:
Knowledge, skills and general abilities:
General knowledge of typing/transcription, word processing, data base operation, document filing methods, record keeping, use and maintenance of office machines and equipment.
General knowledge of interpersonal communication and organizational strategies.
Requires minimum of five years of experience as administrative assistant or related position.
General knowledge of record keeping, bookkeeping and Microsoft Excel.
Ability to organize and prioritize multiple tasks with frequent interruptions.
Ability to function in a confidential manner.
