Office Manager Jobs in NCJW Essex County Section Livingston, NJ

Duties and Responsibilities:

• Accept, register, and process payments for events, contributions, membership, etc., enter data into Salesforce

• Generate letters/tributes and maintain donor and registration records

• Support Communications and Development Departments by providing database management support, generating lists and sending communications as requested

• Serve as receptionist to greet visitors, answer and direct calls, take messages and provide general resources in a welcoming and friendly manner

• Follow up on questions regarding membership, gifts, events, programs, etc.

• Update and distribute office records, such as Board Portfolio, Staff Directory, etc.

• Purchase, organize, inventory and maintain general office supplies

• Serve as the liaison for all property management personnel and matters

• Serve as a liaison for in-office events hospitality

• Establish and maintain the calendar for all NCJW/Essex events, meeting dates, conference rooms, staff schedules, etc.

• Oversee clerical support volunteers

• Collect and maintain Life Cycles Listing and submit for publication as appropriate

• Oversee the organization and cleanliness of the office, including all office common areas and storage closets

• Maintain, organize and update the NCJW/Essex Q-Drive

• Disseminate all correspondence including mail, emails, eblasts and newsletters to the appropriate audience

• Special projects and other duties as assigned by the Executive Director

• Provide support to the NCJW/Essex Board, members and other staff members as appropriate

• Follow all NCJW/Essex policy and procedures

• Professionally represent NCJW/Essex in the community

Qualifications:

• 4-year degree preferred; however, relevant work experience will be considered

• 3 years’ experience in general office management, nonprofit environment preferred

• 3 years’ experience with Salesforce or related CRM required

• Outgoing and welcoming personality

• Strong organizational and time management skills, including flexibility to handle multiple projects and frequent interruptions

• Strong problem-solving skills and analytical ability

• Ability to take on new challenges and find solutions

• Strong oral and written communication skills

• Computer, internet and technology proficient

• Proven ability to work in a team environment

• Energetic, creative and self-motivated

• Supervise interns as appropriate

• Experience working with volunteers

• Strong commitment to and passion for the mission of NCJW/Essex