This position is responsible for performing one or a complete and systematic set of transactions in a specific phase of accounting. (I.e. Accounts receivable, accounts payable, credit and collections etc). Uses office-automated systems to input data, generate reports, conduct specialized research projects and respond to inquiries. May reconcile difficult accounts.
The following is required of the position:
- Reconcile client escrow accounts
- Invoice clients with escrow accounts
- Invoice clients for non-escrow accounts
- Answer incoming client calls
- Respond to inbound client emails
- Assist manager in accounting related responsibilities
- Process refunds weekly
- Process NSF’s daily
- Process credit card charge backs daily
- Process move monies daily
- File invoice all associated back up
- Perform monthly filing at direction of manager
- Issue resolution
- Perform Accounts Payable from the beginning to end
- Perform Accounts Receivable from the beginning to end
- Bank Deposits
- Perform bank account reconciliations for over 75 bank accounts monthly
- Verify, process and issue refunds
- Prepare and file quarterly sales & use tax
- Maintain Client Billing Rules
- Manage inventory in QuickBooks
- Provide monthly reports to management
- Working knowledge in financial statements. (I.e. monthly and quarterly financial reports such as weekly forecast to management summarizing current and projected financial position)
- Proficiency in Month end and quarterly closing (i.e. balance sheets, income statements and cash flow statements)
- Journal entries and general ledger maintenance
- Inventory roll forwards, fixed assets, and margin analysis
- Prepare supporting schedules for financial statements preparation
- May communicate with customers to address any past due invoices on their account and providing weekly status updates to management.
- Make available financial data for management team and clients upon request.
- Assist with special Accounting projects from time to time.
- Complete required Security Trainings.
- Other duties as assigned.
Minimum Education and/or Experience:
- High School diploma.
- A.A. degree in Finance or related field preferred.
- 3-5 years of overall Finance or General Accounting experience.
- 3-5 years, which should be in progressive accounting experience in public accounting or similar work environment.
- 3-5 years experience with QuickBooks Enterprise
- Excellent customer service principals is critical
- Excellent Excel skills
- Excellent Outlook skills
- Proper use of grammar
- Report comprehension skills
- Attention to detail with exceptional level of accuracy is absolutely required
- Excellent bank account and reconciliation on details
- Excellent written, verbal and interpersonal skills
- Knowledge of accounting processes required.
- Strong organization, oral and written communication skills.
- Demonstrated ability to work with minimal supervision and administer multiple projects and deadlines.
- Strong computer aptitude, which includes expertise with Microsoft Excel and Word as well as experience with accounting software.
- Experience with general ledgers.
- Possess analytical skills.
- Track record of reliability, confidentiality, and conscientious work habits.
- Ability to work independently with little supervision.
- Ability to organize and prioritize effectively.
- Ability to interpret data and make cost effective decisions.
- Ability to adapt and work efficiently in a rapidly changing dynamic environment with deadline pressures.
- Demonstrated ability in dealing directly with clients
- Emphasis on accuracy and the ability to convey information using a high degree of customer service.
- Ability to be flexible and work in a fast-paced environment.
- Required Certificates, Licenses, and Other Skills:
- Responds promptly to customer needs
- Self-motivated
- Responds to requests for service and assistance
- Meets commitments
- Able to read and interpret written information
- Uses time efficiently
- Punctuality and outstanding attendance is a must
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