HR Manager Jobs in Asian Pacific Environmental Network Oakland, CA

The primary goals of the Human Resources Manager are to advance and strengthen APEN’s positive working environment and our organizational culture by building and supporting infrastructure that values growth and thriving for our team and community members. The HR Manager will successfully manage value-aligned personnel policies and practices; maintain strong payroll, benefits, and timekeeping administration; ensure compliance with state, IRS, and 501c(3) regulations; and manage recruitment and retention of staff, working with external consultants as needed. The HR Manager is a part of the Operations team and is supervised by the Operations Director. 

Responsibilities:

• Manage consultant processes (contract development with consultants, maintain consistent proper classification)
• Process IRS and EDD reporting (W-2 form, unemployment verifications, tax registration, worker’s comp, provide employee/salary verification requested by outside parties)
• Provide strategic guidance to organization on emerging, new policies in human resources (annual employment law updates, risk management)
• Work with Operations Director to train supervisors and staff on personnel policies and best practices to achieve consistency across the organization
• Provide support for staff in handling personnel grievances & procedures; field questions to legal support and HR consultant as needed
• Manage various staff leaves (medical, unpaid, parental, etc) and ensure compliance with new state laws, personnel policies. Follow up with verification from state entities as needed
• Work with with Operations Director to develop, implement and revise HR and operational policies and guidelines for the organization that are consistent and values-aligned (including hiring practices, performance evaluations, maintain personnel files)
• Research emerging compensation and benefits trends
• Standardize hiring and onboarding/offboarding processes, including posting job announcements, creating emails for hiring cmte to receive, review and categorize applicant pool, trainings for hiring managers. Work with the Operations team as needed.
• Lead new hire paperwork processes
• Lead personnel orientation for new staff members
• Support integration of performance management system with Operations Director
• Administer payroll changes and create staff memos (salary/time adjustments, deductions, etc) including special withholding info (garnishments, 401k, etc)
• Process payroll with payroll vendor per payroll schedule; update payroll with employee contributions to 401k accounts to appropriate vendors
• Liaison to payroll company to address any questions, adjustments to staff payroll
• Work closely with Operations team to manage the organization’s financial systems and reporting as needed
• Understand lobbying rules and regulations to maintain APEN’s legal compliance with lobbying timekeeping
• Create annual payroll calendar for staff
• Maintain secure payroll company and staff adjustments files
• Collect timesheets and track vacation/sick time balance; maintain time codes for earned revenue contracts; submit reports to bookkeeper 
  
  

Benefits Administration:

• Manage medical, dental, vision insurance services; work with insurance broker and appropriate vendors to administer staff benefits updates as needed
• Work with Operations Director for annual 401k renewals and benefits open enrollment
• Maintain new FSA/HRA plan with third party administrator; process paperwork and reports as needed
  
  

Qualifications:

• Commitment to working with immigrant and refugee communities of color.
• 2 or more years experience in an operations role - preferably in a social justice organization. 
• A background and skills in supervising staff or volunteers and managing consultants.
• Experience with human resources and/or personnel recruitment and retention
• People-oriented and strong interpersonal skills, with an ability to connect with people as individuals and in large groups
• Commitment to a culture of feedback; comfortable giving/receiving feedback
• Excellent project management
• Self-starter and self-directed while committed to organizational infrastructure building
• Ability to manage details, meet deadlines and produce high-quality materials.
• Strong written and verbal communication skills, ability to communicate complex information effectively
• Strong decision-making skills and good judgment 
• Creative resourcefulness; ability to weigh risk and liabilities while staying nimble to organization values
• Ability to maintain confidentiality with sensitive information
• Human resources certification (SHRM, HRCI, or equivalent)