Administrative Assistant Jobs in Guest Services, Inc Naples, FL

JOB SUMMARY:

The Administrative Assistant is the first point of contact at the unit, and is responsible for the administrative tasks assigned to support the unit.

ESSENTIAL FUNCTIONS:

• Keep official Association records and execute administrative policies determined by or in conjunction with the Managing Director.
• Adhere to and promote GSI Hospitality Standards.
• Manage Unit Manager's calendar and independently schedule appointments.
• Screen incoming calls and correspondence, and respond independently when possible.
• Prepare memorandums outlining and explaining administrative procedures and policies to staff and monitors compliance.
• Direct preparation of records such as agenda, notices, minutes, and resolutions for Board meetings.
• File and maintain Association documents and records. Create and maintain database and spreadsheet files.
• Act as an onsite Human Resources contact: maintaining and executing changes to employee files, preparing new hire packages, and coordinating benefits.
• Take and transcribe dictation, and compose and prepare confidential correspondence, reports, and other complex documents.

SKILL AND KNOWLEDGE REQUIREMENTS INCLUDE:

• High School Diploma or GED preferred or previous experience as an administrative assistant or related customer service position.
• Ability to calculate basic mathematical figures.
• Computer proficiency with the ability to utilize Microsoft Outlook.
• Great interpersonal skills required, with the ability to communicate effectively with a wide variety of people.