Experienced Office Manager Jobs in Michael Baker International New York, NY

Michael Baker is seeking an Office Manager to support the MTA Office of Construction Oversight (OCO), IEC Principal, and extended staff, and MTAHQ by managing administrative operations, coordinating interdepartmental support, and ensuring the smooth functioning of the field office. This role is key in producing official MTA documents and facilitating communication across teams and stakeholders.

Responsibilities include:

• Oversee and support MTA extended staff and promote a positive, productive work environment.
• Provide support in client meetings with meeting minutes for action items.
• Prepare and verify Project Monitoring Reports in collaboration with project managers.
• Maintain tracking systems for safety training, equipment, and office logistics.
• Serve as the primary liaison with MTA HQ, Building Management, and IT Help Desk.
• Manage shared calendars, maintain the IEC library, and support report and presentation development.
• Onboard new employees and coordinate safety training and office access.
• Handle visitor access, correspondence, meeting logistics, and general office administration and all supplies.
  
  

Qualifications:

• High school diploma required, associate or bachelor’s degree, preferred.
• 10+ years of experience in Rail & Transit program support, with MTA project oversight preferred.
• Strong communication, client management, and multitasking skills.
• Proficiency in Microsoft Office Suite.