Full-time Accounting Assistant Jobs in Ravi Engineering and Land Surveying, P.C. Rochester, NY

 We are currently seeking a full-time Accounting Assistant with strong organizational skills and a collaborative spirit to support our accounting department.

Key Responsibilities:

• Generate detailed client invoices from work-in-progress reports for review by project managers
• Finalize and submit approved invoices, making revisions as needed
• Prepare mandated reporting for government contracts and public sector projects
• Create and set up new project records, including assigning project numbers and entering budgets into accounting software
• Maintain vendor records, request W-9 forms, and ensure proper documentation for timely payments
• Research and respond to vendor inquiries regarding accounts payable
• Review employee timesheets, expense reports, and mileage logs with accuracy
• Train as backup support for payroll processing
• Assist with general office duties such as answering phones, distributing mail, and maintaining office supply inventory

Required Skills & Qualifications:

• Strong understanding of general accounting principles
• Excellent organizational, communication, and mathematical skills
• Positive, proactive attitude with the ability to multitask and prioritize in a fast-paced environment
• Attention to detail and a commitment to meeting deadlines
• Proficient in Microsoft Office (especially Excel), Adobe Acrobat, and Outlook
• Quick learner with the ability to adapt to new systems and procedures
• Comfortable learning specialized software (experience with Ajera is a plus)

Education & Experience:

• High school diploma or equivalent required; associate or bachelor’s degree in Accounting or related field preferred
• Minimum 1 year of relevant accounting or bookkeeping experience
• Familiarity with the engineering, construction, or public sector industries is a plus