Proactive Administrative Assistant Jobs in Council for Native Hawaiian Advancement Centreville, VA

The successful candidate will provide valuable support to our staff and assist in the smooth and efficient operation of our office. The Administrative Assistant will perform a variety of administrative tasks, including managing phone calls, organizing meetings, and handling correspondence

Responsibilities:

• Serve as the first point of contact for visitors and callers, providing information and directing them to the appropriate individuals or departments
• Manage incoming and outgoing mail, email, and other correspondence, ensuring timely delivery and proper distribution
• Coordinate and schedule meetings, conferences, and appointments, making arrangements for necessary resources and equipment
• Assist with travel arrangements, including booking flights, accommodations, and transportation
• Maintain and update filing systems, both electronic and physical, ensuring accurate and organized records are maintained
• Prepare and edit documents, reports, presentations, and other materials as needed
• Assist in the preparation of budgets, expense reports, and financial documents
• Collaborate with other team members and departments to achieve organizational goals and complete projects as assigned
• Undertake special projects and assignments as directed by management, ensuring timely completion and attention to detail
• Uphold a strict level of confidentiality and discretion in handling sensitive information and documents

Qualifications:

• Proven experience in an administrative role, preferably in a fast-paced office environment
• Proficiency in using office software (e.g., Microsoft Office Suite) and other relevant tools
• Excellent communication skills, both verbal and written, with the ability to effectively interact with a diverse range of stakeholders
• Strong organizational and time management skills, with the ability to prioritize tasks and work under pressure
• Meticulous attention to detail and a high level of accuracy in completing tasks
• Proactive and self-motivated, able to anticipate needs and take initiative
• Strong problem-solving skills, with the ability to identify issues and find effective solutions
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion
• Flexibility and adaptability to changing priorities and requirements