Job Title: Personal Assistant

Location: Veterinary Group of Chesterfield

Job Summary:
The Veterinary Group of Chesterfield is seeking a dedicated and highly organized Personal Assistant to provide administrative and operational support to our leadership team. This role is vital in ensuring that day-to-day activities run smoothly, enabling our veterinarians and staff to focus on providing exceptional care to our patients and clients.

Key Responsibilities:

• Manage calendars, appointments, and schedules for practice leadership

• Coordinate meetings, prepare agendas, and record minutes

• Handle phone calls, emails, and correspondence in a professional manner

• Assist with staff scheduling and internal communications

• Support with payroll, expense tracking, and basic bookkeeping tasks

• Organize travel arrangements, continuing education registrations, and conferences for veterinary staff

• Maintain confidential files, client records, and compliance documentation

• Assist with project coordination and practice management tasks

• Run occasional personal or business-related errands as required

• Serve as a liaison between the leadership team, staff, clients, and external partners

Qualifications & Skills:

• Previous experience as a Personal Assistant, Administrative Assistant, or similar role (experience in a veterinary or medical setting preferred)

• Strong organizational and multitasking skills

• Excellent communication skills, both verbal and written

• Proficiency in Microsoft Office Suite and/or veterinary management software (e.g., Cornerstone, AVImark, or similar)

• High level of discretion and ability to handle confidential information

• Strong problem-solving skills and attention to detail

• Ability to thrive in a fast-paced, team-oriented environment

Work Environment & Benefits:

• Full-time position based in Chesterfield

• Competitive salary and benefits package

• Opportunity to work alongside a compassionate and professional veterinary team

• Supportive environment with room for growth and development

About Us:
At the Veterinary Group of Chesterfield, we pride ourselves on providing exceptional veterinary care while fostering a compassionate and supportive environment for pets, clients, and staff. As part of our team, you will play an important role in helping our practice operate efficiently and effectively.