Office Manager Jobs in Calypso Technology San Francisco, CA

The Office Manager’s primary responsibility is to maintain an organized and productive working environment for all of the staff in the office. This is done by effectively directing all communications, documents, material, and visitor traffic in the office in such a way as to maximize the productivity of the personnel working in it. The Office Manager will be a resource to all departments to handle administrative and routine tasks in a timely and accountable manner. It is expected that Office Manager will create a visible increase in the productivity and morale of the personnel in the office.

Responsibilities Include:

• Provide full administrative support to the San Francisco office, to include answering high volume switchboard, mail distribution, office cleanliness, maintaining office supply inventory, preparation of outgoing mail and packages, and ensuring operation of general office equipment as needed
• Event planning to include scheduling and coordinating internal and external meetings, quarterly events, and an annual holiday party
• Coordinate and arrange travel, including assistance on visa applications for regional employees
• Consistent availability and ability to serve as a central contact to people inside and outside the company: employees, customers, vendors, visitors and building management
• Manage the expense approval process. Provide assistance to regional employees with expense receipt review and report follow-up
• Manage and support the Finance team with preparing and maintaining financial accounts and the facilities budget
• Support other office managers globally when required
• Coordinate interview scheduling
• Lead employee induction to include new hire orientation and other onboarding items
• Manage the San Francisco office budget (office supplies budget and events budget).
  
  

Skills & Requirements:

• Excellent verbal and written communication skills
• Extreme organizational skills as well as a proactive nature
• Ability to multitask, prioritize and execute in a fast-paced environment
• Professional demeanor and good customer service skills
• Detail-oriented and flexible
• Proficient skill with Microsoft Excel, Word, PowerPoint, Outlook
• Good judgment, high levels of integrity at all times
• Responsible individual able to execute with minimal direction
• Ability to work with confidential information
• Possess ability to work independently and create a productive work environment