Experienced Office Manager Jobs in Encore Village of Schaumburg Schaumburg, IL

Encore Village of Schaumburg is currently hiring for a full time Business Office Manager. The Business Office Manager will be responsible for overseing the financial operations and administrative functions of our senior nursing home communities within your designated region. You will play a critical role in financial management, billing and accounts receivable, regulatory compliance, and office administration. This position requires strong leadership skills, financial acumen, and the ability to collaborate effectively with internal and external stakeholders to ensure the financial health and operational efficiency of our facilities.

Key Responsibilities:

• Develop and manage budgets for the regional business office.
• Monitor financial performance, analyze variances, and implement corrective actions as needed.
• Ensure accurate and timely billing and accounts receivable processes.
• Oversee billing processes to ensure accuracy and compliance with payer requirements.
• Manage accounts receivable and collections activities to optimize cash flow.
• Resolve billing discrepancies and address inquiries from residents and families.
• Ensure compliance with all federal, state, and local regulations related to billing and financial operations.
• Maintain documentation and records required for regulatory audits and inspections.
• Implement policies and procedures to mitigate compliance risks.
• Manage day-to-day operations of the regional business office.
• Supervise administrative staff and support their professional development.
• Implement efficiency improvements and streamline office processes.
• Prepare financial reports and analysis for senior management and corporate headquarters.
• Provide insights and recommendations based on financial date to support decision-making.
• Monitor key financial metrics and performance indicators.
• Negotiate contracts with vendors and service providers to ensure cost-effective services.
• Monitor vendor performance and adherence to service level agreements.
• Maintain positive relationships with vendors and manage vendor accounts.

Qualifications:

• Bachelor's degree in Business Administration, Finance, Accounting or a related field (Master's degree preferred).
• Minimum of 5 years of experience in financial management or business office operations, preferably in healthcare or senior care.
• Strong leadership and management skills with the ability to lead and motivate a team.
• Excellent analytical skills and proficiency in financial reporting and budget management.
• Knowledge of healthcare billing practices, regulatory requirements, and compliance issues.

Additional Requirements:

• Willingness to travel within the region and occasionally nationally for meetings and training.
• Ability to work independently and handle multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite and experience with financial management software.
• Commitment to upholding ethical standards and promoting a positive work culture.

Benefits:

• Competitive salary and comprehensive benefits package.
• Opportunities for professional development and career advancement within our organization.
• Supportive work environment that values teamwork and collaboration.