Administrative Assistant Jobs in Eli Lilly Cambridge, MA

Responsibilities for this role include:

• Proactively maintain daily calendars for multiple business partners; initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination.
• Manage meetings of various size and complexity at the site. Assist in the planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed.
• Scheduling and coordinating interviews, seminars, travel, hosting external candidates/visitors
• Coordinate and arrange travel, including more complex travel (e.g., international, multi-city travel) for business partners including (but not limited to) air, hotel, and rental car.
• Manage business partners’ passport and visa for international travel.
• Process simple to complex expense reports (i.e., multi-currency) including reconciliation of corporate and personal credit accounts used for business purposes in a timely, accurate, and compliant manner.

Basic Qualifications:

• High School Diploma or GED
• Minimum of three years of experience in a professional work environment or in administrative/office management/coordinator position.
• Qualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position

Additional Skills/Preferences:

• Excellent customer service orientation, team-player attitude and willingness to assist all groups at the Cambridge site and in other Lilly sites
• Strong interpersonal skills
• Detail-orientated and competent follow through skills
• Excellent written and verbal communication skills
• Impeccable organizational skills
• Ability to prioritize and multitask
• Ability to work independently with a high level of self-management in a dynamic work environment
• Must be able to maintain confidential information and exercise discretion
• Proficient knowledge of Microsoft programs (Word, Excel, PowerPoint, Outlook, Teams, SharePoint etc.)
• Ability to adapt to change and process improvements
• Fluent in English
• Ability to lift approximately 15-20 lbs