Executive Assistant Job Description Sample

Executive assistants are none other than professional assistants who assist top-level executives by providing administrative and secretarial assistance to them. From day-in to day-out, sometimes off the work time radar, executive assistants are supposed to pull themselves to fulfill their duties. So let’s plunge into what qualifications you need to become an executive assistant, what are the duties of an executive assistant and much more.

 Qualifications:

The basic expected qualification of an executive assistant is to hold a high school diploma degree or a master’s in business administration (FOR CEO). Moving a step ahead, certification from the International Association of Administrative Professionals (IAAP) will make you a stand out personality. IAAP offers two different professional certifications and they are Certified Professional Secretary (CPS) and Certified Administrative Professional (CAP). These two certifications are an extra star in your sky to add the shine.

 Duties of an executive assistant:

          »          Scheduling meetings for senior executives, organizing time and daily calendars.

          »          Making travel-related arrangements.

          »          Performing desk jobs like making phone calls and directing them to the appropriate person, sometimes receiving visitors/clients and other business professionals.

          »          Making records and maintaining a proper filing system.

          »          Maintaining confidentiality between clients and top executives.

 Skillset:

          »          Logical and reasoning skills,

          »          Organizing abilities,

          »Problem-solving skills,

          »          Must be proficient in verbal and written skills,

          »          Should possess excellent knowledge in MS office,

          »          Should update themselves in terms of new tools and upcoming gadgets.

 Salary:

According to the U.S. Bureau of Labor Statistics, executive administrative assistants and secretaries earn an average salary of $55,460 (May 2015), another report states that the median salary for an executive secretary and executive administrative assistants is around $53,370. An average 3% growth is predicted in this particular profession.

The above norms and standards might help you understand the different needs and necessary duties of an executive assistant, if one wants to excel as a top-level executive assistant, he/she should hold onto these values to prosper.