Accounts Payable Specialist Jobs in Salz Group Jericho, NY

Key Responsibilities:

1. Invoice Management:
• Review, verify, and process a high volume of invoices, ensuring accuracy and proper coding to the correct restaurant locations and expense categories.
• Match purchase orders, receipts, and invoices to validate transactions in bill.com
• Address and resolve invoice discrepancies in collaboration with vendors and internal teams.
• Hands on with SAGE INTAAC or equivalent accounting software
2. Payment Processing:
• Prepare and execute weekly payments via checks, ACH, or wire transfers.
• Maintain Rent lease working files file on monthly basis and ensure timely payments along with respective real estate taxes and utilities charges
• Ensure compliance with payment terms to maintain positive vendor relationships and optimize cash flow.
• Maintain Purchase Orders for the new restaurants under developments and maintain proper cash flow.
• Maintain detailed records of all payments in the accounting system.
3. Vendor Relations:
• Respond promptly to vendor inquiries regarding payment status, discrepancies, or account reconciliation.
• Collaborate with the procurement team to manage vendor setups, maintain accurate vendor records, and support onboarding processes.
4. Reconciliations:
• Reconcile vendor statements monthly to ensure all invoices and payments are accurately recorded.
• Assist in period-end and year-end closing by preparing AP-related reports and schedules.
5. Compliance and Reporting:
• Monitor and ensure adherence to corporate policies, franchise agreements, and tax regulations (e.g., sales tax, 1099 reporting).
• Ensure timely Bonus/Incentive calculations as per designed policy and coordinating with HR for disbursement of the same.
• Generate and analyze AP aging reports to manage liabilities effectively.
6. Process Improvement:
• Identify opportunities to improve the efficiency and accuracy of accounts payable processes.

Support the implementation and optimization of accounts payable automation tools.