Full Time Office Manager Jobs in Habitat for Humanity Detroit Detroit, MI

 Key Responsibilities:

• Manage incoming calls, voicemails, and emails; maintain the office phone system
• Oversee incoming/outgoing mail and office supply procurement
• Maintain office inventory, equipment check-out, and monitor functionality of devices (copiers, printers, postage meters, etc.)
• Schedule and coordinate meetings, including agendas, materials, facility reservations, and catering
• Take and distribute minutes for upper management and board meetings
• Serve as primary contact for office vendors (IT, phone, copier, security, etc.)
• Compile and submit reports in accordance with internal and regulatory requirements
• Compose and distribute both internal and external correspondence
• Perform light accounting duties (accounts receivable/payable)
• Ensure record retention compliance and manage document organization (e-filing and shredding)
• Monitor janitorial needs and perform tasks when necessary
• Manage contractor and vendor onboarding, including license and insurance tracking
• Oversee and update insurance policies (general liability, auto, workers’ comp)
• Administer vehicle fleet records (registration, tabs, drivers)
• Conduct HR-related tasks including volunteer and new hire background checks and onboarding
• Update and improve office policies and procedures for maximum efficiency
• Conduct research and follow-up on key office projects
• Serve as office notary (if certified or willing to become certified)
• Program Support & Customer Service
• Provide program information to applicants and general public as needed
• Exercise discretion in handling confidential matters and appointment scheduling
• Greet all visitors and ensure a courteous, professional front desk experience
• Act as liaison with city departments for client-related document filing
• Support CEO, fund development, construction, and program departments as needed
• Carry out other duties as assigned by the Executive Director or Director in alignment with the organization’s mission

Required Skills & Experience:

• 3–5 years’ experience in office management or A/P and A/R roles
• Exceptional attention to detail and ability to follow through
• Proficient in Microsoft Office, Google Drive, Dropbox, and online meeting platforms (Zoom, Teams)
• Strong planning, organization, and written/verbal communication skills
• Experience working with individuals from diverse backgrounds and communities
• Strong customer service orientation and problem-solving mindset
• Must be able to work independently and collaboratively
• Willingness to work evenings/weekends as needed
• Valid driver’s license and access to reliable transportation
• Access to home internet for occasional remote work
• Commitment to anti-racism and diversity across race, ethnicity, gender, sexual orientation, and disability

Benefits:

• 401(k) with employer contribution
• Health, dental, and vision insurance
• Paid time off
• Flexible schedule
• Professional development opportunities