Reception Administrative Assistant Jobs in Upward On New York, NY

Our client is a full-service, family-owned boutique brokerage located in New York City’s Financial District. Consistently voted as one of Manhattan’s Top 10 boutique firms by The Real Deal, their sales team is ranked within the top 10% of all Zillow Premier Agents. Rated “Best of Zillow”, they are the destination brokerage for agents looking for a competitive opportunity

Responsibilities

• Independently perform daily administrative tasks
• Warmly greet guests and clients in the office and on the phone and direct them to appropriate parties
• Support agents with patience and enthusiasm
• Maintain cleanliness in the reception area and kitchen (minor maintenance in addition to regular cleaning staff)
• Calendar management/Scheduling interviews/Booking reservations
• Maintain leasing availability hot sheet for FiDi, BPC and Tribeca
• Update internal monthly meeting and training presentation slides
• Assist Operations Manager to organize office events
• Maintain and support office inventory and the ordering of supplies
• Support with HR paperwork for new agents and employees
• Assist in other verticals of the company such as marketing and finance as needed.

Qualifications

• Proficiency with basic computer programs including MS Office, Google Workspace, CRM experience is a plus
• Ability to mullti-task with a high degree of accuracy
• Ability to establish priorities, work independently, and proceed with objectives with minimal supervision
• Discerning eye for detail
• Team player and a desire to help build the company
• Show good organizational and time management skills
• Real Estate Industry experience/knowledge
• Marketing experience/knowledge
• Canva & Salesforce experience is a plus