Experienced Administrative Assistant Jobs in Swinerton Builders New York, NY

We are seeking a detail-oriented and proactive Administrative Assistant to provide high-level support across departments. This role is essential in ensuring efficient office operations and maintaining a professional environment through excellent organization, communication, and administrative skills.

Key Responsibilities:

• Perform all duties of a Junior Administrative Assistant as needed
• Coordinate and support departmental activities and act as a liaison with other departments
• Answer phones, greet visitors, and resolve or direct administrative inquiries
• Compose and edit correspondence using dictation, verbal direction, or organizational knowledge
• Schedule meetings, appointments, travel, and events for supervisors
• Assist with project planning and execution of department goals
• Maintain and update files, records, and databases
• Sort and manage incoming/outgoing mail and respond to routine inquiries
• Order office supplies, printing, maintenance, and support services
• Run errands and handle small deliveries as needed
• Maintain a professional and courteous manner with staff and clients
• Perform other duties as assigned

Required Skills & Experience:

• High School Diploma or GED
• Minimum of 3 years of clerical/office experience or equivalent
• Typing speed of 50–60 WPM with accuracy
• Proficient in Microsoft Office and general office equipment
• Strong verbal and written communication skills
• Ability to make sound administrative decisions
• Dependable, flexible, and able to multitask in a dynamic environment