We are seeking a highly organized and professional Receptionist/Secretary to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service while managing various administrative tasks. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
Responsibilities:
Greet and assist clients and visitors in a friendly and professional manner.
Manage multi-line phone systems, directing calls appropriately and taking messages when necessary.
Perform data entry, filing, and clerical duties to maintain organized office records.
Utilize QuickBooks for basic bookkeeping tasks as needed.
Maintain calendars, schedule appointments, and manage meeting logistics.
Provide customer support by addressing inquiries and resolving issues promptly.
Assist with office management tasks including inventory management and supply ordering.
Proofread documents for accuracy and clarity before distribution.
Collaborate with team members to ensure smooth office operations.
Skills:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Strong organizational skills with the ability to manage multiple tasks efficiently.
Excellent phone etiquette and customer service skills.
Bilingual abilities are a plus for effective communication with diverse clientele.
Previous experience as a dental receptionist or medical receptionist is preferred but not required.
Familiarity with office management procedures and clerical experience is essential.
Strong typing skills with attention to detail in data entry tasks.
Ability to maintain confidentiality and handle sensitive information responsibly.
Personal assistant experience is advantageous for calendar management duties. If you are a motivated individual with a passion for providing excellent administrative support, we encourage you to apply for this exciting opportunity as a Receptionist/Secretary!
